Policies

The residential portfolio of Dartmouth's Real Estate Office (REO) serves the Dartmouth College community by offering residential rental housing units to College faculty, staff, and graduate students. Rental housing for graduate students is intended to offer housing while full-time graduate students pursue their degree from Dartmouth, while rental housing for employees is intended to offer short-term, transitional housing for full-time, benefits-eligible, current Dartmouth College faculty, staff, and post-doc fellows.

Employee tenants are encouraged to find alternative rental housing after a three-year period in order to maintain an available pool of housing for newer incoming employees. Employees living continuously in Dartmouth REO housing for three or more years will be charged a rent surcharge beginning the year after their third year. The initial rent surcharge is equal to 10% of the base rent, with the surcharge increasing by 10% for each year thereafter (20% in year five, 30% in year six and so on) that the employee is a tenant in any Dartmouth Real Estate housing. The rent surcharge is in addition to any other increases in base rent. Typically, base rent is increased an average of 2-5% annually, at the time of lease renewal. 

The only exception to the rent surcharge is for junior faculty members in a tenure-track position. These employees may continue occupancy without the rent surcharge only until the first lease renewal following the date the employee is notified of the College's decision regarding their tenure. The REO reserves the right to request department documenation regarding an employee's tenure decision.

Residential units that are rented by College departments on behalf of visiting faculty and staff members are subject to market rent rates at all times.

Graduate Students:

• You are required to pay a security deposit equal to one month's rent prior to lease commencement.  Payment may be made via check, money order or electronic wire (email for instructions).
• Rent is billed to your student account and must be paid via Banner.

Faculty & Staff:

• You are required to pay a security deposit equal to one month's rent at lease signing.  Payment may be made via check, money order or electronic wire (email for instructions).  Checks should be made payable to Dartmouth College.
• If you are not already receiving a paycheck from Dartmouth College, you will be required to prepay your first month's rent.  Payment may be made via check, credit card, money order, or electronic wire.  Checks should be made payable to Dartmouth College.
• Once you are receiving a paycheck, rent is payroll deducted post tax.  Exempt employees are paid monthly on the first of the month in advance.   If you are non-exempt employee, half of the rent amount is withdrawn from your first check and the second half from your second paycheck.  In a month where there are three paychecks issued, there is no rent deducted from your third paycheck.
• Parking is deducted pre-tax from your paycheck(s).

LESSEE shall secure tenant's property and liability insurance with coverage against loss or damage to personal property in the minimum amount of $25,000 and coverage against liability claims in the minimum amount of $300,000.  If there is more than one LESSEE, each LESSEE must individually secure tenant's property and liability insurance with coverage against loss or damage to personal property in the minimum amount of $25,000 and coverage against liability claims in the minimum amount of $300,000.  Multiple LESSEEs can secure tenant's property and liability insurance under one single policy as long as each LESSEE is listed as "Insured" on the insurance policy.

LESSEE must provide documentation of renter's insurance coverage for the entire Lease term to the Dartmouth Real Estate Office prior to moving into the Premises, which evidence of insurance shall be effective as of the commencement of the Term and shall expire at the end of the Term.  The proof of insurance must state a defined end date that coincides with the LESSEE's actual Lease end date.  LESSEE shall provide proof of renewed insurance policy to the Dartmouth Real Estate Office upon expiration of prior insurance coverage term to show proof of continued coverage as required by the Lease.  If LESSEE does not supply proof of renter's insurance with the required minimum amounts and with the required dates, if not cured within three (3) days of written notice of the same from LESSOR to LESSEE, LESSEE shall pay immediately to LESSOR a fee of $25 fee for each day until LESSEE is in compliance.

The Real Estate Office also adheres to the U.S. Department of Housing and Urban Development's Fair Housing and Equal Opportunity policies.

Any rents or fees paid by credit are subject to a 3% processing fee, due at the time of payment.  The Real Estate Office charges customers the 3% processing fee for using a credit card because our office has to pay fees to accept credit card transactions, thus resulting in a loss of the intended rent or fee revenue on our end.